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Academic Personnel Program Manager


La Jolla, San Diego, CA, USA

Position Description:

With limited direction, the incumbent provides support to the office of the Chief Science Officer (CSO) with regard to managing the faculty personnel program (including resident and non-resident faculty, Salk fellows, Salk adjunct faculty, and at times non-resident fellows). Maintains faculty data and coordinates the preparation for, and processing of, faculty personnel actions. Conducts analysis, modeling and projections for department related initiatives. Analyzes and evaluates data and statistics. Performs a wide variety of projects in support of the CSO’s strategic goals and objectives. With limited direction, incumbent is responsible for tracking and coordinating faculty personnel actions including but not limited to recruitment, on-boarding, salary increases, reviews and promotions. In the absence of the CSO, serves as a contact for inquiries about established academic policy and or data requests pertaining to faculty. Assists in the development and revision of policies, procedures and guidelines (data collection, drafting, benchmarking).

Develops and performs analysis and independent projects to support the Institute leadership team. Evaluates data, identifies issues, options and alternatives and may formulates and present recommendations.

Position is expected to perform detailed professional-level work and analysis and exercise discretion in carrying out responsibilities independently with sound, professional judgment and problem solving skills. Builds rapport and maintains effective working relationships with faculty, executive leadership and others at the Institute. Ensures that projects and initiatives keep moving in accordance with established policy, procedure and protocol.



  • Bachelor’s degree in business, management or other related field or equivalent combination of education and experience.



  • + Seven (7) years of experience in academic personnel or program office position that requires regular analysis, extensive process/program management, and a focus on or equivalent combination of education and experience which could include high-volume executive support.
  • + Three (3) years of experience in faculty appointment academic setting
  • + Two (2) years of demonstrated experience working with senior level administration to resolve issues, proactively seek and recommend solutions, ensure that projects and initiatives keep moving in accordance with established policy, procedure and protocol, and ensuring confidentiality and appropriate documentation at all points.
  • + Two (2) years demonstrated experience managing a wide array of projects with diverse and visible requirements, inflexible deadlines, and which require a high level of tact and diplomacy to ensure successful completion.
  • + One (1) year of experience with research, data collection, financial modeling and analysis.

Special Requirements:

  • Must be willing to work in an animal-related research environment.
  • Satisfactory completion of the Institute’s background investigation.
  • Must be willing to work a flexible schedule based on the demands of the position.
  • Must be able to work effectively in a dual reporting relationship, keeping primary supervisor informed and updated on the status of all tasks and projects even if deliverables are for that individual.

Physical Requirements:

This position requires constantly working inside.


Salk Institute for Biological Studies

Why Work Here?

Salk-Where Cures Begin. We explore the very foundations of life for the benefit of all.

The Salk Institute for Biological Studies is one of the world's preeminent basic research institutions, where internationally renowned faculty probe fundamental life science questions in a unique, collaborative, and creative environment. Focused on both discovery and mentoring future generations of researchers, Salk scientists make groundbreaking contributions to our understanding of cancer, aging, Alzheimer's, diabetes, and cardiovascular disorders by studying neuroscience, genetics, cell and plant biology, and related disciplines. Faculty achievements have been recognized with numerous honors, including Nobel Prizes and memberships in the National Academy of Sciences. Founded in 1960 by polio vaccine pioneer Jonas Salk, M.D., the Institute is an independent nonprofit organization and architectural landmark.


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