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Executive Director & Assistant Dean, CIRCLE


Stanford, CA, USA


Executive Director & Assistant Dean, CIRCLE

Stanford University

Job Number:

Job Code: 4133

Job Grade: M


Stanford Graduate School of Business 

Residing in Silicon Valley, the heart of innovation, Stanford GSB has built a global reputation based on its immersive and innovative management programs. We provide MBA students a transformative leadership experience, push the boundaries of knowledge with faculty research and offer a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We strive to change lives, change organizations and change the world.


The Senior Associate Dean of Academic Affairs of the Stanford Graduate School of Business seeks an Executive Director & Assistant Dean to oversee the GSB CIRCLE organization that provides a broad range of activities to support academic operations in the following key areas: Research Support Services, Research Initiatives, GSB Library, Behavioral Lab and a cross-functional Operations team consisting of Administration, Finance, Marketing, Events/Conferences, and Dean's Speaker Series. 


Our staff supports an amazing cadre of faculty and graduate students, delivering a wide array of academic and non-academic services that require nimble and efficient support. These services include high-end, complex analytics for faculty research involving cloud computing, data transformation and big data analysis, library services, a lab to conduct experiments and operational support for research initiatives, conferences, speakers and events. In this role, you will have the opportunity to lead the effort in innovating how we support and enable our community in the pursuit of our research and educational missions. 


Your primary responsibilities include: 

  • Review organization vision, mission, and goals through annual strategy sessions to ensure goals are in alignment with the overarching GSB goals, adjusting course as necessary.
  • Provide strategic vision for organization or program(s) managed, in collaboration with senior leadership and staff. Make recommendations that may impact the unit's academic and research capabilities.
  • Direct staff and provide leadership to achieve goals and vision of the organization. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
  • Manage the direction of internal academic and administrative policy development for programs and administrative operations.
  • Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting to ensure the financial success of the organization. Oversees effective allocation of all resources.
  • May provide input to university leadership on institutional academic and administrative policies and guidelines.
  • Provide leadership and support for the continued innovation of our research and library services that deliver critical support to a wide array of audiences, including our students and faculty, and other organizations across Stanford.
  • May independently or in collaboration with human resources, direct faculty supervisors and managers in the interpretation and implementation of human resources policies, procedures and programs.
  • Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
  • Exhibit flexibility in completing other assigned duties in support of the team.

    To be successful in this position, you will bring:


  • A minimum of a Bachelor's degree and seven years of relevant experience in administrative and financial management, or combination of education and relevant experience.


  • Demonstrated leadership and supervisory, planning and change management skills.


  • Excellent planning and organizational skills.


  • Excellent communication skills. Able to influence people, solve problems, troubleshoot, think creatively and resolve conflicts.


  • Advanced financial expertise in accounting, budget planning, and financial forecasting.


  • Advanced expertise in grants and contract administration.


  • Advanced analytical and problem solving skills.


  • Attention to detail and accuracy.


  • Strong knowledge of higher education and relevant regulatory requirements.


  • Strong negotiation and effective interpersonal skills.


  • Advanced expertise in business and management computer applications and databases.


  • Subject matter expertise for area(s) of responsibility.


  • Ability to multi-task and manage deadlines.


    In addition, preferred requirements include:


  • Minimum 5 years of senior leadership of related, complex work teams.


  • An advanced degree in a related field of study.


  • Successful experience working with and supporting academics and researchers.


  • Proven exemplary management and organizations skills involving varied projects and budgets.


    *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    Why Stanford is for You 

    Stanford's dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you: 


  • Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues. 


  • A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support. 


  • A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes. 


  • Discovery and fun. Visit campus gardens, trails, and museums. 


  • Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more! 



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