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Executive Director, Finance and Administration


Philadelphia, PA, USA

The Executive Director Finance and Administration is responsible for the financial management and accounting functions of the Academy including responsibility for interim and annual financial statements, audits and other external reports. In conjunction with the strategic plan outcomes, develops and maintains a process and system for project/initiative management. Serves as liaison with key University departments including Comptroller's Office, Office of Budget and Planning and Human Resources. Leads the process for development of annual budget with managers consistent with guidelines established by the Vice President, CFO/COO and senior management team. Responsible for monthly management reports including variance analysis and up-to-date forecast. Develops and analyzes accounting, financial and statistical data. Utilizing financial expertise, works with/trains staff to ensure that appropriate processes, procedures and reporting are in place for effective and efficient financial management and timely and accurate financial reporting. Establishes financial reporting system with controls and standards to safeguard organization assets.  


- Bachelor's degree required. MBA/CPA is preferred. 
- Minimum of 7+ years of accounting experience with managerial responsibilities. 
- Strong working knowledge of state and federal laws and regulations. 
- Contract/Grant experience is preferred. 
- Prior experience with Banner and Hyperion or similar systems preferred; ability to create effective management reports from the systems is essential. 
- Advanced Excel skills. 
- Strong analytic skills. 
- Strategic thinking and long term planning skills. 
- Demonstrated management and supervisory skills. 
- Ability to work independently and as part of a team. 
- Strong project management skills. 
- Strong customer service orientation in order to interact and contribute effectively across the Academy. 
- Ability to work in a complex matrix environment. 
- Excellent verbal and communication skills, including presentation and written skills and the ability to communicate clearly, concisely, and effectively. 
- A positive, creative problem solver.  

Essential Functions

- Responsible for day-to-day financial operations, directly supervising a staff of professional employees. 
- Ensures the issuance of timely and accurate interim and annual financial statements in accordance with generally accepted accounting principles for distribution to staff, senior management team, Finance Committee and Board. 
- Develops and maintains a process and system for project/initiative management which ensures that strategic plan goals are being met and have the desired financial outcomes. 
- Creates an environment where continuous improvement of financial reporting processes and achieving results become core values of the finance department's culture. 
- Responsible for leading a budget process consistent with the established goals and guidelines. Works closely with staff in preparing departmental/program budgets. Responsible for producing the budget package for presentation to the Finance Committee and Board. 
- Responsible for monthly management reporting monitoring/analyzing variances from budget and/or plan and revising forecasts as necessary. 
- Proactively analyze/evaluate financial results by program to identify opportunities for improvement and provide substantive advice relative to improving financial performance and program success. Identify and communicate performance trends, analyze the impact of these on financial operations, and help drive changes in operating decisions. 
- Works with Institutional Advancement and program staff to develop budgets submitted with grant proposals. 
- In collaboration with staff, make recommendations for and implement processes and procedures that ensure appropriate internal controls and/or improves financial management/reporting. 
- Trains managers and other staff in the use of financial statements, reports and other financial tools to enable managers to meet the financial goals of the organization. 
- Serves as liaison to the appointed auditors. 
- Supports the work of the various Academy committees (e.g. Finance, Audit) 
- Hires, manages and develops direct reports; staffs appropriately, provides direct, complete and actionable feedback, manages performance.
- Work on special projects as assigned.  

Supplemental Posting Information

Drexel University offers an attractive benefits package including tuition remission, a generous retirement package with matching funds (up to 11 percent) and an opportunity to join a talented team of professionals directly helping the University achieve its record growth and quality reputation. 

Drexel University is an Equal Opportunity/Affirmative Action employer, welcomes individuals from diverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our website to view all University Policies and Workplace Postings. 

Background investigations are required for all new hires as a condition of employment, after the job offer is made. Employment may not begin until the University accepts the results of the background investigation. 


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