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Executive Director

MID-WILLAMETTE VALLEY COMMUNITY ACTION AGENCY

Salem, OR, USA

 

The Executive Director reports to the Board of Directors. This position has overall strategic and operational responsibility for the planning, development, implementation, and supervision of all activities and programs. This position recommends policies to the Board of Directors to achieve the Agency’s goals and objectives, establish structures to carry out the programs, including the Strategic Plan, which meet the changing needs of constituents while complying with federal, local, and state funding requirements.

The Executive Director shall exercise general supervision over the administration of the Agency’s business affairs, shall be the Agency’s chief administrative officer, and shall be directly responsible for hiring, supervising, and discharging personnel. Community Action has a staff of 300 and an annual operating budget of approximately $27 million.

AGENCY BENEFITS: Kaiser medical/vision, dental, Life Insurance and ADD, Flex Spending, 401k with agency contribution; paid sick days, vacation, and holidays.

GENERAL DESCRIPTION The Executive Director reports to the Board of Directors. This position has overall strategic and operational responsibility for the planning, development, implementation, and supervision of all activities and programs. This position recommends policies to the Board of Directors to achieve the Agency’s goals and objectives, establish structures to carry out the programs, including the Strategic Plan, which meet the changing needs of constituents while complying with federal, local, and state funding requirements.
The Executive Director shall exercise general supervision over the administration of the Agency’s business affairs, shall be the Agency’s chief administrative officer, and shall be directly responsible for hiring, supervising, and discharging personnel. Community Action has a staff of 300 and an annual operating budget of approximately $27 million.

MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Qualified individuals from diverse backgrounds are encouraged to apply.

EDUCATION and/or EXPERIENCE High school diploma or GED and; Bachelors degree and five years of management experience or equivalent combination of education and/or experience. Experience or knowledge of performing broad range administration within an nonprofit, multi-grant funded organization to include budget, finance, policy formation, contracting, human resources, revenue generation, Federal and other funding compliance requirements and community relations. Experience hiring, supervising, and mentoring management staff. Social service background desirable. Must be proficient with technologies such as email, internet, phone, with skills in MS Office, including PowerPoint and Excel. Database and financial/payroll systems experience is a plus. Must have prior experience working with or being a member of a Board of Directors.

COMMUNICATION SKILLS Demonstrated ability to read, analyze, and interpret complex reports and data, financial reports, and legal documents. The Executive Director must be able to effectively respond to common inquiries or complaints from the public, funding sources, or elected officers with competence, accuracy and sensitivity to stakeholders. Experienced in writing and delivering effective speeches and relevant, accurate articles for publication.

Presents information effectively to various audiences such as top management, public groups, and/or boards of directors, with confidence and a positive, and respectful demeanor. Communicates well orally and in a written manner with appropriate language and grammar. Assures that information is accurate and delivered in a timely manner with the individuals and groups reliant upon the Executive Director.

ADDITIONAL REQUIREMENTS  Understand and believe in the mission of Community Action Agency; develop and implement strategic planning processes; and execute necessary plans to deliver on services to clients as needed.  Demonstrates excellent interpersonal skills with the ability to interact and maintain positive working relationships with staff, board members, community-at large as well as state and federal funding representatives.  Works collaboratively both within Community Action Agency and with other organizations.  Understands and embraces cultural diversity and sensitivity to economic, language and culture differences.  Utilizes effective organizational and time management skills while planning for and meeting multiple deadlines in a timely and professional manner.  Takes initiative, implements changes and ensures completion of projects and demonstrates accuracy and attention to detail. Maintains strict confidentiality at all times.  Willingness and ability to work occasional evenings and weekends as necessary.  Exercises effective facilitation skills, with prior knowledge and experience with conflict resolution.  Works independently, prioritizing work accordingly and adapting to continually changing priorities and resources or needs.  Must be a full time resident of Marion/Polk County within six months of starting employment with Community Action Agency; willingness and ability to travel for agency business as needed.

CERTIFICATES, LICENSES, REGISTRATIONS Valid Oregon Driver’s License and insured vehicle available for use on the job or acceptable alternative. Registration with the Office of Child Care & Early Learning Division on the Central Background Registry.

ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive, and employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

Operations & Relational Management (30%)  Supervises and mentors senior management staff through a positive relational model that facilitates a healthy organization. Support senior management in instilling a culture of positive and respectful communication throughout the organization.  Seeks insight and input from Agency clients, staff, and leadership in order to create an environment of continuous quality improvement for the organization and for Executive leadership’s personal development.  Directs the development of Mid-Willamette Valley Community Action Agency's policies and insures implementation and compliance with the policies.  Develop and maintain a process to meet the CSBG Organizational Standards.  Acts as an active member of the area service delivery system for each program.  Increase the integration of programs across the Agency to ensure program connectivity amongst activities and eligible individuals have the most accessibility to services across departments.  Develop grant applications in support of Agency departments to increase resources and further realize agency goals and objectives.

Community Relations & Collaboration (30%)  Promote collaboration and partnerships with other organizations to maximize service delivery.  Participate in area collaborative and collective impact efforts to increase access to services and supports throughout the community for people in poverty.  Makes effective presentations to organizations, groups and individuals to promote public understanding of and support for Community Action Agency programs.  Prepares and releases reports, studies, and publications to promote public understanding of and support for community programs.

Strategic Oversight & Planning (20%)  Analyzes and uses information that helps the agency meet the broad spectrum of the mission goals of MidWillamette Valley Community Action Agency.  Establish organization structure to effectively operate programs and achieve goals and objectives in compliance with funding requirements and in a manner that ensures programmatic and fiscal integrity.  Establish and participate in strategic planning and training meetings with the Board and staff to identify current and long-range goals that meet the needs of the low-income community, utilizing information derived from agency needs assessments.  Maintain an ongoing Action Plan to achieve strategic goals and objectives, and report successes and challenges regularly to the Board of Directors and agency staff.  Organizes and develops community assessments to guide the agency in the development and operation of programs. Includes surveys of programs of community organizations to avoid duplication of efforts.  Advises organizations in planning and providing services based on community surveys and analyses.

Fiscal & Financial Oversight (10%)  Fiscal responsibility for all agency activities and programs. Reviews budgets of agency programs. Ensures that programs operate with authorized funding levels.  In partnership with the Chief Finance Officer, develop the Agency Administrative Budget annually based on available grant and unrestricted funds.  Monitor specifically the Agency Administrative budget and actual expenditures as they relate to all program budgets and expenditures to ensure the administrative component is within limits of each funding source.  In partnership with the Finance team, maintain oversight of the process to ensure accurate monthly financial reports are provided to the Board and Program Directors.  Organizes and directs campaign for solicitation of funds.  Encourages and supports the development of various funding opportunities

Governance & Infrastructure (10%)  Develop and maintain New Board Member Orientation and facilitate ongoing access to necessary Agency planning and oversight documents for Board access.  In partnership with the Board, develop ongoing Board training and development sessions throughout the year.  Maintain tri-partite Board structure, Head Start Performance Standards, and other funding source requirements of Board representation to ensure compliance.  Provide information to the Board on issues relevant to agency needs or opportunities to include timely and accurate program and fiscal reports.  Act as liaison for the Board between funding sources.  Maintain a proper implementation and governance schedule to ensure that all required activities are brought to the Board in a timely manner to facilitate informed decision making.

SUPERVISORY RESPONSIBILITIES Manages supervisors of Mid-Willamette Valley Community Action Agency’s programs. Is responsible for the overall direction, coordination, and evaluation of these programs. Also indirectly supervises non-supervisory employees as the executive of the agency. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

CONFIDENTIALITY Respects and maintains the confidentiality of information about Mid-Willamette Valley Community Action Agency clients, staff, personnel issues, and other program operations.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; frequently use near and far vision, reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed in an office environment indoors, and often requires the ability to drive in all conditions, to off-site meetings in the community or other locations. Office sounds are common, with frequent phone and personal interruptions throughout the day. The position often requires evening and weekend work at various locations and may include appointments or working at various times of the day depending on the work activity or event. *

HOW TO APPLY

TO APPLY: All positions required an agency job application. Applications can be downloaded at www.mycommunityaction.org. Email your job application, cover letter and other materials to recruiting at mwvcaa.org

Or mail/submit to: Mid-Willamette Valley Community Action Agency—Human Resources Job#201838 2475 Center St NE, Salem OR 97301.

MWVCAA is an Equal Opportunity Employer. For assistance applying due to disability, please contact HR at 503-585-6232.

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