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Fiscal Manager

CHICAGO PUBLIC SCHOOLS

Chicago, IL, USA

The Chicago Public Schools (CPS) has set ambitious goals to ensure that every childin every school and every neighborhoodhas access to a world-class learning experience from birth, resulting in graduation from high school college- and career-ready. 

Provides ongoing budgetary, fiscal, and operational support for the School Based Pre-K programs; develop facilities monitoring procedures to ensure safe learning environments for children; and ensures the division achieves its primary responsibility of district wide planning, resource development, monitoring and accountability, and training and technical assistance in fiscal management and facilities oversight. 

The Fiscal Manager will be held accountable for the following responsibilities: 
 

  • Directs the development and revision of written plans that set expectations and timelines for implementing and assessing internal/external fiscal management and facilities oversight to ensure CPS Pre-K programs align with those of the Federal and State Programs. 
     
  • Designs, develops, and oversees the implementation of the Pre-K fiscal policies and procedures, in accordance with federal, state, and local regulations and mandates 
     
  • Develops and implements appropriate internal controls and monitoring mechanisms to measure accomplishment of responsibilities and, as appropriate, takes remedial action 
     
  • Provides leadership and direction in the development and management of work methodologies, processes, policies, and procedures for financial review, monitoring, resource development, and training in fiscal management 
     
  • Develops the internal budget administration process with input from the Office of Early Childhood Education, Chief Officer, Director of Program Operations and Director of Fiscal Operations. 
     
  • Manages and oversees the preparation of documentation for all internal and external audits at the federal, state and local entities. 
     
  • Identifies fiscal health of Pre-K programs, specifically focusing on those areas that may trigger re-competition, refusal to reimburse or termination, and makes recommendations to the Chief Officer, Directors and Managers for appropriate actions 
     
  • Responsible for preparing and completing budget application, amendments, revisions for federal and state awards, voucher reimbursement analysis and validation for unallowable costs and variances. 
     
  • Responsible for financial planning and analysis, forecasting and projecting over/underutilization of grant funds 
     
  • Ensures that appropriate consultative and technical assistance related to fiscal management policies and procedures are provided to Schools through coordination Pre-K staff. 
     
  • Coordinates training sessions with all Pre-K administrative staff in fiscal compliance with federal laws and regulations relating to the Office of Management and Budget (OMB) Circulars and the Code of Federal Regulations 
     
  • Prepares all documentation for the Board Approval Plan (BAP) consisting of developing board reports, Executive Summaries, financial analysis, review of the terms and conditions for contracts with vendors/suppliers in collaboration with the Board Office, CEO's Office, Office of Teaching and Learning, Office of Procurement, Office of Budget and Grants Management, Business Diversity and Department of Law. 
     
  • Reviews and approves all procurement and non-personnel transactions requests for the Office of Early Childhood Central and City Wide Offices and Schools with funds allocated with Pre-K funding. 
     
  • Performs other duties as assigned 
     



In order to be successful and achieve the above responsibilities, the Fiscal Manager must possess the following qualifications: 

Type of Education Required : 

A bachelor's degree with major coursework in business administration, public administration, accounting or a field related to the knowledge and abilities requirements of this classification, from an institution of higher learning accredited by a regional accreditation association as recognized by the Council for Higher Education. A master's degree in one of the aforementioned fields is preferred. 

Type of Experience and Number of Years : 

3 years of experience managing fiscal and operation services, including two years of management experience in early childhood services programs funded by federal, state and local funding. 

Knowledge, Skills, and Abilities : 
 

  • Applicable laws, codes, and regulations including federal and state program regulations and policies that apply to the management and administration of Federal and State Preschool programs; fiscal laws for both public and non-profit organizations; principles and practices of financial management including budget development and administration, accounting and auditing; financial analysis procedures, methods and related techniques; business operations and administrative practices; records access and retention requirements; principles and practices of procurement and contract administration; concepts, capabilities and applications of financial information systems; principles and practices of human resources management and organizational development; and laws and regulations pertaining to managing a diverse workforce. 
     
  • Set clear, challenging, and attainable goals for the unit and align them with the goals of the division; determine division of work in response to changing business conditions and needs; align and maneuver organizational resources and politics to achieve objectives; establish performance measures and metrics; empower others and share responsibility and accountability; align training with organizational needs; identify problems and opportunities and generate alternative solutions and courses of action; evaluate and apply technology for improvements in efficiency and effectiveness; establish metrics to ensure fiscal accountability; build and sustain effective working relationships, contacts, and networks; identify and engage key stakeholders for input and contributions; identify, anticipate, and meet the needs and expectations of internal and external customers; identify process problems and opportunities for improvement and simplification; manage projects and timelines; show initiative and deliver results; facilitate and guide organizational changes through planning and communications; communicate effectively, both orally and in writing; ensure practices conform to regulations; and model communication and interaction that respect and include all individuals and their languages, abilities, religions, and cultures. 
     
  • Advanced Microsoft Office skills, advanced Excel skills (V-lookups, Pivot Tables, etc.), PeopleSoft applications, Hyperion Financial Systems and advanced Oracle experience in a large government organization is preferred. 
     



Residency Requirement: 

As a condition of employment with the Chicago Public Schools (CPS), employees are required to live within the geographic boundaries of the City of Chicago within six months of his or her CPS hire date and maintain residency throughout their employment with the district. 

HOW TO APPLY

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