Assistant/Associate Director of Events

The Iowa State University Foundation seeks an assistant/associate director of events to design and execute impactful events that strengthen donor relationships and advance the university's philanthropic mission. This position oversees a wide range of local, regional, and national events – including cultivation and stewardship activities, facility dedications, major gift announcements, and presidential or college-specific donor engagements.

The role requires critical thinking, collaboration across campus and community partners, accountability, and flexibility to travel and work evenings or weekends. Based on qualifications and experience, the selected candidate may hold the title of Assistant Director of Events or Associate Director of Events.

Core Responsibilities:
• Plan, direct, and execute in-person events with varying levels of complexity
• Manage online registrations, electronic invitations, e-reminders, and event management software
• Serve as a partner/liaison to designated colleges/units to support relationship building and proactive planning
• Manage vendor relationships throughout the Ames and surrounding communities
• Respond to phone calls and emails, answer questions from various sources, and update RSVPs
• Demonstrate fiscal responsibility with proposals and event planning
• Participate in evening and weekend work-related activities

Qualifications:
• Bachelor's degree or appropriate related years of experience
• 2+ years of professional experience related to event planning
• Practical knowledge of event organization including room layout, vendor management, decor, and overall logistics
• Food service knowledge including fine dining service, food/beverage service, and catering process
• Proficiency with virtual event platforms (e.g., Zoom and Zoom Webinar)
• Creative problem solver with ability to work with multiple teams
• Experience with Workfront, Salesforce and Salesforce apps (Ascend, Blackthorn, Marketing Cloud) is a plus
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team; adaptable, flexible, and self-directed
• Proficiency with Microsoft Office Suite and ability to learn new software
• Ability to handle several activities simultaneously with attention to detail and accuracy
• Strict adherence to confidentiality standards
• Creativity, patience, sense of humor, and belief in the mission of aligning donor passion and generosity to advance Iowa State University's land grant ideals

Additional Details:
• Occasional travel required
• FLSA Status: Exempt
• Location: Ames, IA; primarily in office