Executive Assistant - Foundation

At Children's Wisconsin, we believe kids deserve the best. Through the generous support of our friends and partners in the community, our exceptional doctors, nurses and care providers achieve the impossible every day. Our foundation provides a guidebook for giving, and ensures careful stewardship of all gifts.

Responsible for ensuring effective and efficient proactive administrative operations to support the Children's Wisconsin Chief Development Officer, President of the Foundation and the VP, Principal Gifts in a fast paced environment.

• This role serves as a strategic administrative partner, anticipating needs, managing complex priorities and ensuring seamless preparation and execution of meetings, donor engagement, and executive initiatives.
• Responsibilities include managing schedules, preparing meeting agendas and briefing materials, coordinating follow-up, and facilitating communication across executives, board members, volunteer leaders, benefactors and community stakeholders.
• Duties are highly confidential in nature and require strong judgment, discretion and relational adaptability.

Schedule and Location

• FTE | Full-Time. Most hours during typical workday, with flexibility for some nights and weekends.
• Onsite | Children's WI Main Campus Foundation Office

Education Requirements

• Associates Degree or Bachelors Degree (Can be substituted for extensive EA experience)

Work Experience Requirements

• 5 years of Executive Assistant experience
• Current/previous experience within Children's WI preferred

Knowledge, Skills and Abilities

• Ability to utilize Office 365 (Microsoft Teams, Excel, Word, PowerPoint, etc.)
• Ability to type at a speed of 60 words per minute
• Ability to communicate clearly and politely with employees at all levels
• Ability to prioritize and organize workload to meet daily demands and respond to urgent situations
• Ability to maintain the highest level of confidentiality regarding strategic plans and operational changes

Children's Wisconsin is an equal opportunity / affirmative action employer.