Finance Manager

Workers Defense is seeking a Finance Manager to advance our work for immigrant and worker justice in Texas by ensuring timely, accurate, and strategic oversight of the organization's finances and key administrative functions. The Finance Manager will support both Workers Defense Project and Workers Defense Action Fund and will work closely with the Operations Director, Executive Director, and development team.

We are a member-led organization that mobilizes and organizes Latine immigrant workers and voters in Texas to build governing power and fight for worker and immigrant justice. The Finance Manager will play a critical role in sustaining and strengthening this work by managing budgets, reporting, payroll, and compliance, while also supporting grassroots fundraising and cross-programmatic efforts.

Application Deadline: Applications will be accepted until the position is filled.

Why We're Excited About You

• You are passionate about protecting and strengthening worker and immigrant rights in Texas.
• You have hands-on experience in finance, including QuickBooks, budget management, payroll, and audits.
• You are able to multi-task, meet deadlines, and prioritize projects in a fast-paced environment.
• You have excellent communication skills and can explain financial information clearly to non-finance staff.
• You are committed to Workers Defense's identity as a membership-led organization.
• You are skilled at motivating and inspiring others to take action.

The Role in Action

Budgeting and Planning

• Work with the Operations Director and Executive Director to create annual operating budgets.
• Lead on the creation of grant budgets and produce budget reports as needed by the development team.

Financial Reporting and Reconciliation

• Produce monthly and quarterly financial reports, including balance sheets, budget-to-actuals, profit and loss statements, and other financial documents as needed.
• Consolidate card itemizations each month in QuickBooks and align them with financial reports.
• Reconcile all income and expenses across bank accounts, QuickBooks, and internal records.

Payroll

• Run payroll for staff on a timely basis.
• Deduct union dues for Workers Defense Union members, retirement contributions, and other benefit-related deductions.
• Conduct exit payouts for departing staff, including vacation and other required payments.
• Consolidate timesheets to ensure accurate tracking of sick and vacation time for payroll purposes.

Accounts Payable and Cash Management

• Process reimbursements for staff in a timely manner.
• Remit payments for all invoices (vendors, insurance, rent, utilities, and other recurring bills) on time.
• Manage depositing of checks into bank accounts on a weekly basis.

Compliance, Audit, and Reporting

• Support the Operations Director with audits for the family of organizations, including providing necessary reports and participating in meetings with the accountant and auditors.
• Work with the Operations Director to run annual W2s, 1099s, Franchise Tax (WDAF only), IRS 5500, and tracking of in-kind services.

Organizational Support

• Complete administrative functions including evaluations, plans, timesheets, and other internal documents.
• Support grassroots fundraising efforts as needed.
• Support cross-programmatic campaigns, actions, events, and meetings.
• Perform any other activities necessary to carry out the work of Workers Defense.

What You'll Bring

• Ability to work irregular hours (evenings and weekends) as needed.
• Basic computer literacy (PowerPoint, Microsoft Word, Google Docs, Slack, internet tools).
• Ability to work proficiently in QuickBooks Online.
• At least two years of accounting experience, including accounts payable.
• At least two years of experience managing or supporting audits.
• Ability to work independently and juggle multiple responsibilities.
• Ability and flexibility for some travel, primarily within Texas.
• Ability to do in-person work to support member events and fundraising events.
• Ability to drive and access to reliable transportation for meetings and events.

If you do not meet all of the criteria above but believe your experience could be a strong fit, we encourage you to apply. Workers Defense recognizes that candidates who do not check every box can still add significant value to our team.

What We Offer

• Starting salary: $64,000, based on experience.
• Every other Friday off.
• Employer-paid medical, vision, dental, and life insurance.
• Paid leave: 9 vacation days, 10 sick days, and 5 personal days.
• Paid holidays, plus office closures the week of July 4, the week of Thanksgiving, and December 23-31.
• Retirement plan with 3% company match (per Personnel Policies Manual, after a 90-day probationary period).
• 12 weeks paid parental leave (after a 90-day probationary period).

About Workers Defense

Workers Defense Action Fund is a member-led organization that mobilizes Latine voters in Texas to build governing power and fight for worker and immigrant justice.

Workers Defense Project is a member-led organization that organizes Latine immigrant workers in Texas to fight for dignity and respect.

Workers Defense is an equal opportunity employer and strongly encourages applications from candidates of diverse backgrounds, including people of color, women, veterans, and LGBTQ individuals.