Finance Supervisor

Position: Finance Supervisor - International Rescue Committee (IRC)

ABOUT IRC:

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities.

JOB OVERVIEW:

The Finance Supervisor is a member of the Finance team and is responsible for essential accounting functions related to accounts payable and accounts receivable, monthly and closing assistance, and various reports to donors and HQ.

MAJOR RESPONSIBILITIES:

Accounting Operations:
• Support in managing all aspects of day-to-day operations of accounting department in field office
• Ensure office and donor compliance with IRC's accounting policies vis-à-vis fund accounting as noted in IRC's finance manual and generally accepted accounting principles and donor requirements
• Supervise the Finance Assistant and coordinator and work closely with the Grant Compliance to ensure IRC Charlottesville and Richmond compliance with IRC's accounting vis-à-vis fund accounting
• Review all accounting transactions to ensure proper coding, complete month-end/year-end closing tasks and variance analysis as needed
• Support the day-to-day financial activities including daily tasks such as payment review, AP activities, AR reporting/invoicing
• Coordinate the protection of the organization's assets by implementing IRC's Internal Control procedures
• Serve as back up to Finance Director for key day-to-day duties

Grant Management:
• Manage financial elements of partnerships and sub-awards, including donor reports and program monitoring
• Ensure timely submission of high-quality finance reports working closely with management, programs, and finance teams
• Prepare the financial documentation required for sub-awards and support the grants opening, review and closing meetings
• Maintain a broad and deep understanding of donor policies, regulations and procedures and build this knowledge among programs team members
• Support donor and internal audits and provide follow-up support on the timely implementation of audit findings and action plans

Budget Management:
• Review monthly Budget vs Actual (BvAs) and prepare any adjustments required for Finance Director to review
• Work with Finance Director to prepare grant budgets to support new proposals or realignments ensuring adequate coverage of operating cost
• Attend Grant Opening, BvA review and Closing Meetings when nominated and prepare monthly BvA minutes
• Assist Finance Director to ensure that all accruals at grant closure are accurate, valid and are promptly liquidated
• Review payment vouchers, ensuring completeness of documentation and consistency with IRC policies
• Provide solutions to budget challenges and apply financial expertise to ensure maximum leverage of available funds

Reporting & Compliance:
• Assist in the preparation of financial reports to be submitted to IRC HQ/donors per scheduled due dates and/or contractual obligations
• Assist Finance Director with balance sheet reconciliations
• Assist in the preparation of monthly billing
• Conduct occasional time sheet audits for the office
• Support records management and archiving processes to assist with proper filing of documentation
• Provide financial information to support the Finance Director in making business decisions in line with IRC
• Instill a strong culture of ethics and compliance by providing on-going training, capacity building and advice to staff and partners

QUALIFICATIONS:

Education:
• Two professional/college-level accounting or bookkeeping training/classes required
• 4-year degree in related field strongly preferred

Experience:
• 3+ years professional work experience with accounting and bookkeeping procedures and standards
• At least 3 years' hands-on experience working with EXCEL and accounting software
• 1+ years of formal staff supervision responsibility
• Previous non-profit agency/grant-funded environment experience strongly preferred
• Prior knowledge of donor regulations is preferred
• Experience working with remote stakeholders

Required Skills:
• High degree of professional integrity; ability and commitment to maintain confidentiality of sensitive data
• Solid organizational skills: detail-oriented, ability to multi-task, set priorities, and meet deadlines
• Ability to work independently, be flexible and work well under pressure in a fast-paced team environment
• Excellent communication, analysis and negotiation skills, availability to work with a variety of stakeholders
• Strong training, facilitation and coaching skills are preferred
• Good interpersonal skills: ability to work effectively in a multi-cultural environment
• Solid Computer skills: MS Word, Excel, other financial related software strongly preferred
• Ability to work remotely

KEY WORKING RELATIONSHIPS:

Reports to: Finance Director
Directly Supervises: Finance Assistants

WORKING ENVIRONMENT:

Standard work environment; majority of the workday at a computer terminal; some travel required.

COMPENSATION:

Pay Range: $55,100 - $65,000

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

BENEFITS:

We offer a comprehensive and highly competitive set of benefits including:
• 10 sick days
• 10 US holidays
• 20-25 paid time off days depending on role and tenure
• Medical insurance starting at $163 per month
• Dental starting at $6.50 per month
• Vision starting at $5 per month
• FSA for healthcare and commuter costs
• 403b retirement savings plans with immediately vested matching
• Disability & life insurance
• Employee Assistance Program available to staff and their families

PROFESSIONAL STANDARDS:

All IRC workers must adhere to the IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. The IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation.

EQUAL OPPORTUNITY EMPLOYER:

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.