HR Compliance Specialist I

POSITION: Human Resources Compliance Specialist I (Full-Time)

HOURS: Monday - Friday, 9AM - 6PM; or when otherwise required

RATE: $23-$27 hourly

REPORTS TO: Director of Human Resources

PRIMARY FUNCTION:

The HR Compliance Specialist I supports the organization's human resources compliance and employee relations functions. This role conducts workplace investigations, assists in reviewing compliance matters, prepares disciplinary documentation, and supports leadership in addressing workplace concerns.

The HR Compliance Specialist I manages assigned investigations and employee relations matters under the guidance of the Director of Human Resources and in coordination with the HR Compliance Specialist II, ensuring documentation, training, and corrective actions are completed in accordance with organizational policies and legal requirements.

This role supports organizational risk management by addressing sensitive employee concerns, conducting fact-finding investigations, and ensuring corrective actions, training, and compliance documentation are handled consistently and in alignment with applicable laws and organizational standards while maintaining strict confidentiality.

KEY ROLES (Essential Job Responsibilities):

• Assist in developing, implementing, and managing HR compliance policies and procedures aligned with current employment laws and regulatory requirements (e.g., FLSA, FMLA, ADA, EEO, OSHA).
• Monitor legislative and regulatory developments affecting HR practices and support updates to internal policies and procedures as needed.
• Assist in conducting internal audits and risk assessments to evaluate the effectiveness of HR compliance programs.
• Conduct intake and review of workplace concerns, complaints, and allegations.
• Assist in investigating potential violations of labor laws or internal policies, document findings, and recommend corrective actions.
• Support HR leadership and legal counsel during audits, investigations, or regulatory inquiries.
• Provide training and support to staff and management on compliance topics, including workplace ethics, anti-harassment, and professional conduct.
• Maintain accurate and confidential investigation records and personnel documentation.
• Prepare summaries and reports related to investigations and compliance matters.
• Assign and coordinate corrective or refresher training following investigations, policy violations, or disciplinary actions.
• Monitor compliance with required trainings, policy acknowledgements, and certifications.
• Ensure corrective actions, disciplinary measures, and training assignments resulting from investigations are completed and properly documented.
• Support the organization's response to employment-related claims by gathering documentation and assisting HR leadership as needed.
• Maintain accurate documentation within HR systems including ADP, training platforms, and internal recordkeeping systems.

Investigations:

• Conduct workplace investigations including complainant and witness interviews, gathering evidence, analyzing documentation, developing factual findings, and drafting investigation summaries.
• Manage investigations and assist in bringing them to timely closure.
• Monitor investigation outcomes and employee relations trends to identify systemic concerns and recommend proactive solutions.
• Partner with HR leadership in continuous improvement of communication practices and policies.

Interactive Process and Reasonable Accommodations:

• Assist in coordinating the interactive process for employee accommodation requests.
• Gather documentation related to accommodation requests and assist HR leadership in evaluating requests.
• Maintain accurate records of communications and determinations.

EEOC and DFEH Defense:

• Support HR leadership in responding to employment-related claims by gathering relevant documentation, assisting in investigating claims, organizing records, and assisting with preparation of response materials.

QUALIFICATIONS:

• Must have reliable transportation, valid driver's license.
• CPR/First Aid Certification or ability to obtain within first month.
• Must pass background check, TB, and drug test.
• At least one year of experience in employee relations or human resources functions.
• Experience assisting with workplace investigations, employee relations matters, or HR compliance activities preferred.
• Specialized training in employment law, workplace investigations, ADA compliance preferred.
• Demonstrated fluency with Google Workspace including Docs, Sheets, and Gmail.
• Multilingual skills beneficial.

Education/Skills:

• Certificates in Human Resources, Business Administration, Law, or related field. Associate's degree preferred.
• 1+ years of progressive HR, compliance, employee relations, or administrative experience.
• Basic understanding of federal, state, and local employment laws and HR best practices.
• Proficiency in HRIS systems and Google Workspace.
• Strong written and verbal communication skills.

FULL TIME BENEFITS:

• Health (Club covers 100% of Bronze Plan)
• Dental/Vision (Club covers 50%)
• 401(k) retirement plan
• Long-Term and Short-Term Disability Insurance
• Vacation: 40 hours after 1 year, up to 160 hours after 10 years
• 12 Paid Holidays
• Employee Assistance Programs