Administrative Manager, Denver Health Foundation

Department: Foundation Administration

Job Summary

The Administrative Manager is a senior administrative staff member who works under general supervision providing advanced, diversified and confidential administrative support and project-based duties for one or more senior executives. This work requires broad and comprehensive experience, skills and a thorough knowledge of organization policies and practices.

The Administrative Manager also acts as a board liaison for one or more boards related to the operation of Denver Health performing complex tasks requiring the consideration of multiple variables.

Essential Functions

Philanthropy Administration (20%)

• Support the fundraising processes by providing administrative and technical guidance to philanthropy teams. Assist in relevant policy, procedure, workflows and management systems, ensuring proposals and deliverables are accurate.

Administrative Support / Office Management (30%)

• Provide day-to-day administrative support (managing schedules, correspondence, event calendars, travel, etc.) to one or more Executives and staff. Coordinate and direct office services. May act as a proxy in the Executive's absence.

Board Management (25%)

• Oversee and support Board operations by preparing and distributing meeting materials, compiling reports, maintaining documentation, recording and distributing Board meeting minutes, managing membership lists, tracking board member terms, and orienting new Board Members.

Project Management (20%)

• Lead the execution of special projects by helping to define the project scope, goals and deliverables. Define tasks, required resources, manage budget, timeline, and deliverables.

Mentorship (5%)

• Mentor other, less experienced, executive office administrative support personnel.

Education

• High School Diploma or GED required

Work Experience

• 7-9 years experience managing senior leadership or C-level executives required
• 4-6 years leading and effectively executing projects required
• 4-6 years business administration preferred

Knowledge, Skills and Abilities

• Effective planning, prioritization and organization with high detail orientation
• Excellent oral and written communications
• Proficiency with MS Office (Outlook, Word, Excel, PowerPoint)
• Strong judgment and decision-making ability
• Proficient people skills, critical thinking, and service orientation

Benefits

• Up to 27 paid days off per year
• Immediate retirement plan employer contribution up to 9.5%
• Generous medical plans
• Free RTD EcoPass
• On-site employee fitness center
• Tuition reimbursement and assistance
• Public Service Loan Forgiveness (PSLF) eligible employer

Denver Health is an integrated, high-quality academic health care system considered a model for the nation that includes a Level I Trauma Center, a 555-bed acute care medical center, and Denver's 911 emergency medical response system.