Sr. Science and Grants Operations Manager

The American Heart Association has an excellent opportunity for a Sr. Operations Manager based at our National Center (Home-Based is acceptable).

This is a fixed-term position with funding through 6/30/2028. Funding likely to extend.

OVERVIEW

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all.

RESPONSIBILITIES

• Lead operations for a portfolio of data science research grants, including tracking, management, communication, and working with staff in the Office of Science Operations
• Leverage AI across different programs and expertly navigate programs, including Excel and Smartsheet, to maximize operational efficiency
• Establish and lead operations for a new surveillance program, including communicating with external stakeholders, internal staff, contractors, and expert volunteer committees
• Coordinate with lead staff statisticians and epidemiologists to provide operational and communication plans between external healthcare volunteers and leaders
• Handle operations such as accounting, expense reporting, and procurement
• Build relationships with legal, external vendors, and partners to ensure overall business goals are achieved
• Develop, prepare, and distribute monthly reports on variances to project requirements for leadership
• Analyze financial activities from purchasing, contract terms and vendor invoices against budget
• Handle departmental contracting processes, including site and sponsor contracts
• Work with the American Heart Association legal department to establish and negotiate contract terms
• Utilize vendor and/or American Heart Association systems efficiently to process invoices, contracts, requisitions, and expenses

QUALIFICATIONS

• Bachelor's Degree or equivalent work experience, Master's Degree preferred
• Minimum of 5 years of meaningful work experience, research in the healthcare space, legal, contracts, and budget
• 5 years of grants and grant management experience
• Excels in oral and written communications
• Demonstrated ability to concurrently manage multiple projects and reprioritize ongoing work
• Comprehensive experience with researchers, operational planning, and management
• Extensive knowledge of budgeting, financial, and reporting processes for service agreements and/or grants
• Proficient in budget projection and planning, variance analysis, and reconciliation requirements

COMPENSATION & BENEFITS

The expected pay range is $105,000 - $125,000. Pay is commensurate with experience; geographic differentials may apply.

The American Heart Association offers a comprehensive benefits package including medical, dental, vision, disability, life insurance, robust retirement program with employer match, PTO (minimum 16 days per year), 12 paid holidays, professional development through HeartU, tuition assistance, and work-life harmonization programs.