Senior Administrative Specialist - Programs/Foundation

Founded in 1955, the National Association of Social Workers (NASW) is the largest membership organization of professional social workers in the world, with more than 120,000 members. NASW works to enhance the professional growth and development of its members, to create and maintain professional standards, and to advance sound social policies. I. MAJOR FUNCTIONS: The Senior Administrative Specialist provides high-level support to senior executives, including coordination of operational and executive administrative functions at the NASW National Office. This position manages complex operational functions, while maintaining a strong commitment to confidentiality when working on the Association's most sensitive information. Work activities are performed under regular supervision by C-Suite Executives. II. BASIC DUTIES AND RESPONSIBILITIES: 1. Professionalism: Uphold a high level of professionalism in all interactions, serving as a trusted representative of the C-Suite Executive's office. 2. Confidential Information Management: Exercise the highest level of discretion in handling sensitive information to support the C-Suite Executives. 3. Liaison and Communication: Act as a liaison between senior executives and internal/external stakeholders, exhibiting strong communication skills and professionalism in all interactions. 4. Meeting Coordination: Organize and oversee executive meetings, manage logistics, prepare materials, and maintain confidentiality throughout the meeting process, as needed. 5. File and Database Management: Maintain and update files and databases, including confidential information, implementing efficient organizational systems for quick and secure retrieval of files. 6. Collaboration: Work collaboratively with other staff, ensuring a seamless workflow and providing support for the senior executive team in achieving NASW's strategic objectives. 7. Problem-Solving: Anticipate and proactively address potential issues or conflicts, utilizing problem-solving skills and discretion in decision-making. 8. Special Projects: Coordinate and manage special projects and initiatives as assigned. 9. Calendar Management: Efficiently coordinate and manage executive team's calendars, scheduling appointments, meetings, and conferences. 10. Travel Coordination: Facilitate seamless travel arrangements for executives, handling logistics, accommodations, and itineraries. 11. Other duties as assigned. III. MINIMUM WORK REQUIREMENTS: Skills: - Awareness of social justice and diversity, equity and inclusion principles. - Excellent verbal and written communications skills. - Superior organizational skills. - Ability to collaborate in a complex environment with multiple competing priorities. - Ability to lead projects, adhere to strict deadlines/schedules, manage time effectively, and work independently. - Strong problem identification skills and the ability to exercise common sense and sound judgment. - Detail oriented with the ability to think critically, exercise discretion, and manage confidential information. Knowledge: - Associate's degree, coursework, or equivalent experience is required. Bachelor's degree in social work, psychology, human services, communications, or a related field is preferred. - Knowledge of IMIS, Microsoft Office Suite, meeting platforms, website maintenance, and social media platforms a plus. Experience: - Minimum of 3-5 years of related work experience, preferably in a nonprofit/Association setting. - Minimum of 3 years of experience organizing events or similar activities. Some travel may be required. NASW offers a comprehensive benefits package, including medical, dental, and vision insurance; life insurance; employer-paid disability insurance, paid vacation and sick time; paid parental leave, health savings account with employer funding, flexible spending account, a 401(k) with matching contribution; professional development opportunities; and more. NASW is an equal opportunity employer.